DQA Specialist for the MECC project
International Business & Technical Consultants, Inc. (IBTCI), a U.S. based international development consulting company established in 1987, has worked in over one hundred countries and implemented over two hundred projects. IBTCI serves government agencies, private sector companies and several donor agencies. IBTCI specializes in Monitoring & Evaluation (M&E) across many sectors including, but not limited to, conflict and crisis, democracy and governance, economic growth, education, environment, and global health.
Title: DQA Specialist for the MECC project
Reports to: Chief of Party or her/his designee
Period of Performance: June 22 to August 31, 2017
LOE: up to 40 days
Application Deadline: June 19, 2017
The Monitoring, Evaluation and Coordination Contract (MECC) is a five-year contract implemented by IBTCI and its subcontractor, Management Systems International (MSI), to provide monitoring, evaluation, analytic, coordination, and research services to USAID/DRC’s Country Development Cooperation Strategy (CDCS),and the USAID/DFID joint education program (ACCELERE!).It is intended to support Mission-wide objectives and provide analytical to ols and services that all ows the Mission to undertake performance management that will guide the min the full implementation of the CDCS PMP and ACCELERE! results framework. MECC services include performance monitoring, support to the Mission’s Learning Agenda, coordination among stake holders at the provincial level, and M&E capacity building for Mission staff, IPs, and other relevant stake holder swith a core team and office in Kinshasa, and provincial teams in four regional offices including Bukavu, Kananga, Mbuji-Mayi and Lubumbashi.
USAID/DRC regularly collects performance data from its implementing partners (IPs) and analyzes it to make management decisions. Since poor quality data could affect conclusions about performance and lead to faulty decision making, USAI Drequires that all Missions/Offices conduct regular Data Quality Assessments (DQA). According to ADS201, the purpose of a DQA is to:“… ensure that the USAID staff are aware of the: strengths and wea knesses of the data, as determined by applying the five data quality standards (1) ; and extent to which the data integrity can be trusted to influence management decisions” (ADS188.8.131.52).
ADQA often en tails site visits to physic ally in spect records maintained by IPs. However, travel restrictions for USAID staffin DRC limit the ability of AORs and CORs to conduct site visits. Thus, the second purpose of this task is to form joint teams consisting of both USAID staff and a contracted DQA Team so that in-depth DQA scan be conducted.
Essential Duties/Tasks and Responsibilities:
The DQA Specialist will assist in the planning and implementation of up to 32 USAID DQAs in conjunction with the MECC DQA Team. DQA Specialist’s responsibilities include:
The DQA Specialist must review relevant documentation, including past DQA reports; the USAID/DRC Performance Management Plan; IP Monitoring, Evaluation, and Learning Plans; Indicator Tracking Tables (ITT); implementing partner quarterly reports; and old and recently revised F indicator lists and definitions.
Meetings with partners and site visits
The DQA teams will visit the main offices of each IP. The DQA Specialist will help with logistics to enable the meetings to take place. The DQA Specialist willalso provide support where needed and oversight to ensure that all necessary information is collected and filed for further analysis. During these visits, the DQA teams must assess the data collection system in place, the qualification of the staff that collect, analyze and store data, and the data storage system.
Where feasible, the DQA teams must visit at least two sites where data is generated or stored for each of the indicators. The DQA Specialist will help with logistics to enable the meetings to take place. These sites could include regional offices of the IP, offices of subcontractors, or an intervention site where data collection is taking place.
The DQA Specialist will assist the MECC DQA Team to review each indicator against the quality standards and complete a DQA checklist for each indicator. This analysis must include a review of any changes that IPs have implemented in response to recommendations made in the 2014 and 2015 DQAs, including actions taken in response to recommendations, and an analysis of their success, as applicable.
Documentation and Reporting
The DQA Specialist will assist in the drafting of detailed DQA reports to MECC in conjunction with the MECC DQA teams, based on discussions with the DQA team members. The resultant DQA reports will inform the completion of USAID/DRC’s FY 2017 Performance Plan and Report. They will also provide recommendations for relevant IPs to 'improve the quality of data collection, analysis, and reporting.
All deliverables must be consistent with ADS directives, as informed by TIPS #12: Data Quality Standards.
- Reports as requested following meetings with DQA teams and site visits
- Facilitation of data analysis and validation workshops with DQA stakeholders
- Completed checklists of assessed indicators
- Contributions, as requested, to draft and final DQA reports
- The DQA Specialist is responsible for ensuring that the processes used and documents produced are based on Agency best practices and meet the requirements set forth in the current ADS.
- The DQA Specialist has no authority to communicate to any party directly or indirectly involved in DQA unless otherwise agreed upon with COP and USAID/DRC
- All activities by the local DQA Specialist will be provided in cooperation with the MECC DCOP M&E
- The DQA Specialist will work in a highly consultative and collaborative manner with USAID, IPs, and MECC staff.
- If/when providing remote support, the DQA Specialist will, within reason and with advance notice, be available during Kinshasa working hours.
- The DQA Specialist will be expected to provide his or her own laptop. MECC will provide necessary peripherals (printer, printing paper, internet, and mobile phone) to the DQA Specialist. All expenses associated to the assignment (transportation, lodging, logistic and administrative support) will be provided by MECC.
- BA/BS or equivalent plus 8 years relevant work experience at a minimum. Graduate degree preferred.
- Demonstrated experience planning and conducting DQAs for USAID-funded programs;
Required Knowledge, Skills and Abilities:
- Demonstrated experience designing and delivering DQA trainings;
- Professional experience in conflict affected and fragile states;
- Strong analytical and writing skills; and
- Written and oral working proficiency in French and English
Place of Performance and Travel: The place of performance is Kinshasa but domestic travel is required. Space will be provided by MECC for data analysis meetings and report drafting. Based on the location of IP offices and activities, it is expected that the DQA Specialist will need to travel to some of the sites for the actual DQA process.
Working Environment: Work is typically performed in an office environment.
Physical Requirements: This is largely a sedentary position that requires the ability to speak, hear, see, and lift small objects up to 20 lbs.
Supervisory Responsibility: N/A
How to Apply
Please send updated CV along with a cover letter and 3 contact personsin pdf or Word format to firstname.lastname@example.org with subject line: DQA Specialist. Only finalists will be contacted. Please note that the job is based in Kinshasa and relocation costs for applicants currently living in other parts of the country will not be covered, nor will additional allowances be considered.
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