Project Administrator

JOB SUMMARY

PATH is a global organization that works to accelerate health equity by bringing together public institutions, businesses, social enterprises, and investors to solve the world’s most pressing health challenges. With expertise in science, health, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales solutions—including vaccines, drugs, devices, diagnostics, and innovative approaches to strengthening health systems worldwide. Learn more at www.path.org

Position: Project Administrator

Location: Kinshasa

We are seeking a Project Administrator to provide financial and administrative support to an assigned project team, as well as supervise a team of junior project administrators. This position will be based in our Kinshasa office and will report to the Director of Administration and Finance with a strong dotted line to the GHSA global PADM in Seattle. Responsibilities include:

1. Budgeting and Financial Management  

• Develop, manage, and monitor budgets for the DRC teams in coordination with the incountry coordinator and Seattle-based GHSA Program Administrator.
• Develop quarterly cash expenditure projections, in accordance with PATH procedures, for use in the PATH DRC quarterly cash request.
• Prepare financial transaction documentation to ensuring it is complete, accurate, and complies with applicable polices and internal procedures.
• Assist in the management and monitoring of budgets for the DRC projects and in particular the GHSA team.
• Liaise closely with in country Finance and administrative staff on all relevant issues. 

2. Contract Management and Procurement

• Assist technical staff in the development and submission of documents for consultants, contracting, and procurements;
• Monitor and report progress against contract and agreement SOWs, budgets, reporting, payment schedules and deliverables.

3. Implementation Support Project Activities

• Ensure that all financial activities are conducted with the approval of appropriate program designees for expense approval and technical oversight.
• Facilitate processing of transactions by DRC team, liaising with the local PATH office financial management team for processing and generation of payments, purchase orders, etc.
• Plan and coordinate full range of logistics for workshops, meetings, & field work exercises; develop detailed budgets for activities using established formats; prepare financial reports of workshops, meetings, and field work exercises.
• May administer funds and maintain all documentation for assigned field activities including managing cash disbursements to meeting, workshop, and field work exercise participants.

4. Supervisor of Team of Project administrators

• Provide managerial oversite to team of project administrators
• Ensure strong project management systems and compliance to meet donors standards

5. Other Activities

• Maintain an active knowledge and understanding of PATH and GHSA policies and procedures; seek out guidance from the relevant authority to resolve policy questions; and recommend changes to policies and procedures when appropriate and necessary.
• Maintain regular communication with the Seattle-based management team regarding project administration issues, highlighting issues that need attention, and requesting additional support as needed to implement activities successfully and in compliance with policies and procedures.
• May support other activities as requested by the program coordinator.

Required Skills:  

• Knowledge of USAID and BMGF regulations and reporting requirements.
• Excellent working knowledge of Excel and accounting software. Knowledge of Microsoft
• Project an asset.
• Demonstrated ability to multitask and manage competing priorities, while being detail oriented with good follow-through and ability to deliver products with minimal errors in a timely manner.  Strong ability to work well in a multi-cultural team environment with program and technical staff.
• Excellent interpersonal and communication skills.
• Strong analytical and problem-solving skills.
• Fluency in French, English, and Lingala
• Competency in training and capacity-building desirable.

Required Experience:

• University degree in business administration, finance, accounting, or financial management, or a related discipline.
• At least five or seven years of experience in finance required, with two years of experience providing financial management on USAID-funded projects strongly preferred.
• Demonstrated experience developing, monitoring, and reporting on complex budgets.

This position does not attract international terms and conditions. The post holder will be considered as a local staff and will not have international terms and conditions of employment.

Applicants considered for this position are to be DRC nationals. This position is based in Kinshasa. Candidates outside of Kinshasa will be responsible for their relocation expenses.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

Please submit a cover letter with your curriculum vitae/resume describing your interest in this position, how you meet the requirements, and previous experience with the above-listed job duties. Women are encouraged to apply. Please submit your resume to https://bit.ly/2uJY7g7