Job Summary – Grants Assistant
PATH is a global organization that works to accelerate health equity by bringing together public institutions, businesses, social enterprises, and investors to solve the world’s most pressing health challenges. With expertise in science, health, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales solutions—including vaccines, drugs, devices, diagnostics, and innovative approaches to strengthening health systems worldwide.
Position: Grants Assistant
PATH and its project partners are currently implementing an integrated HIV/AIDS services program to reduce morbidity and mortality from, and transmission of HIV in the provinces of Haut Katanga and Lualaba in the Democratic Republic of Congo (DRC). PATH is seeking a Grants Assistant, based in Lubumbashi, to assist with the management of the project’s portfolio of grantees in Haut-Katanga, under the supervision of the Lubumbashi/Haut Katanga regional Grants Officer.
- Maintain updated paper and electronic sub-grantee records, including supporting regional Grants Officers to update sub-grantee trackers monitoring submission of deliverables and payment processes and disbursements.
- Assist with the collection and filing of required sub-grant deliverable, including monthly payment requests and milestone certification forms, and perform initial review of payment requests to ensure alignment with sub-grant payment schedule
- Assist with the collection of supporting documents and preparation of payment lists for payment of beneficiaries through MPESA mobile money.
- Support regional Grants Officers to coordinate review and payment process.
- Collect supply requests for direct support recipients, support regional Grants Officers to ensure that requested goods and services requested have been procured, organize delivery of supplies to health facilities, and collect and file Acknowledgement of Receipts following delivery.
- Prepare reimbursements of transportation and hospital services fees for direct support recipients.
- Assist with development of agreements and budgets for new grants and amendments for existing grants (as needed), under direction of the regional Grants Officers.
- Support regional Grants Officers to close out sub-grants in accordance with USAID and PATH policies, including gathering all required deliverables and documentation from sub-grantees and filing appropriately in project files.
- Bachelor’s degree in Accounting/ Finance or related field, and 2–3 years of full-time experience in sub-grant administration, financial management, and/or accounting is required, with experience on USAID or US Government projects strongly preferred
- Strong analytical skills, attention to detail, and ability to produce products with minimal errors.
- Proven capacity to work under pressure, prioritize multiple tasks, and meet urgent deadlines.
- Excellent oral and written skills in French; English proficiency a plus.
- Ability to organize time efficiently and work with minimal direction.
- Effective communication and interpersonal skills.
- Ability to maintain confidentiality of financial and other sensitive information.
- Strong team-player and work ethic.
- Proficiency in Microsoft Office applications, specifically Outlook, Excel, Word, and Access; accounting software packages; and web-based databases.
This position does not attract international terms and conditions. The post holder will be considered as a local staff and will not have international terms and conditions of employment. Applicants considered for this position are to be DRC nationals. This position is based in Lubumbashi. Candidates outside of Lubumbashi will be responsible for their relocation expenses.
Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
PATH is dedicated to building an inclusive workforce where diversity is valued.
PATH is an equal opportunity employer. Every qualified applicant will be considered for employment. PATH does not discriminate based on race, color, religion, gender, sexual orientation, gender identity, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristic protected by applicable federal, state, or local law.
Please, submit your application to the following link: https://bit.ly/2MrqY1r.
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