Marketing assistant
Company Name/Division: Engen DRC/IBD
Job Description
Job Title: MARKETING ASSISTANT
Reports to: NETWORK MANAGER
PURPOSE:
To support the retail business in order to facilitate the administrative management of retail customers and to improve the follow-up of accounts analysis in line with Engen internal controls and processes framework
RESPONSABILITIES
ADMINISTRATIVE SUPPORT
- To collect on a daily basis the level of stations-service stocks and to update the retail database containing stocks and dealer’s orders before reporting to the team for follow-up
- To ensure all dealer orders have been scheduled by CSC in time and in quantity.
- Follow dealers requests relating to maintenance with the engineer
- To provide to "Administrations" customers pro forma invoices, definitive invoices and delivery order according to customers request to ensure the preparation of their regulations to the Treasure for 1-card use
- To ensure invoicing of retail rents after verification by RM and Finance department and to control the effectiveness of their payments
ACCOUNTS ANALYSIS
- Print dealer accounts and ensure the matching of unapplied cash with the approval of Network Managers and dealers
- To monitor Dealers accounts in accordance with Network Managers, 1-Card coordinator to ensure the cleanup of retail customer’s accounts and to relaunch dealers and Network Managers for payments
- To print customers account statement and the credit approval template when required
- To prepare agreements for the balance of dealers accounts on a monthly basis to support the Network Manager’s reporting
- To ensure dealers accounts are credited within the agreed period after a payment transaction
- To ensure transfer "account to account" in order to credit the agreed amount of a dedicated customer after a payment transaction
1- CARD SUPPORT
- Inform customers about the status of their regulations (1-Card) based on the listings for payment of Treasury.
- To ensure VAT collection relating to 1-card Administration payment when applicable
- To ensure the back-up of 1-card coordinator when she’s unavailable
Key Challenges:
Profitability
- Volume & Margin: contribution on global retail volumes & margins
- Credit Management (% Overdues): DSO (Days sales outstanding)
Business process
- Sites data collection
- Dealer accounts analysis
- Dealer orders follow-up
- Dealer Tax management
- "Administrations" customers request
- Customers payments treatment
- Retail rental invoicing
HSEQ
- STOP observation
- Near miss
- Incident reporting
Talent Management
- Engen values
- Dealer staff training plan
Others
- Reporting timetable completed on time
- Incident Reports
- Identifying opportunities for new 1-card customers
- External audits findings relating to retail sites
Job Knowledge, Skills & Experience
Specify the educational background, qualifications and experience which would typically be required to perform the job fully and effectively.
- A Bachelor’s Degree in Business/ Social Sciences or Equivalent
- Minimum of 2 years’ experience, with experience in SAP and understanding of Engen business and values.
- Knowledge of the whole Oil and Gas distribution sector
- Knowledge of Engen’s policies and procedures
- Ability to perform under pressure
- Team Works (compréhension de base)
- Good IT skills
- Maximum 32 years old.
N.B: Application will be receive in Word format only and 09/09/2021 to 20/09/2021.
Email address: recrutement@engen.cd
