mediacongo.net - Offre d'emploi - Director of Administration and Finance & Human Resource Manager (2 postes)

Director of Administration and Finance & Human Resource Manager (2 postes)

A. BACKGROUND

Keth’ Impilo-RDC (KI-DRC) is PEPFAR/USAID funded local NPO with the mission of supporting the Congolese Government in achieving its goals for the scale up of quality services for the management of HIV/AIDS in the Health Care sector as outlined in the National Strategic Plan. The current focus is on HIV Epidemic Control (95-95-95 Strategy) with a mandate of capacity building of staff in health facilities and increase the efficiency of HIV response, strengthening their ability to plan, implement and monitor HIV services while supporting the adoption of appropriate policies and guidelines to achieve the sustained epidemic control.

Our Vision
An AIDS-free generation in our time.  

Our Mission
To support the Government of the DRC in achieving its goals for the scale-up of quality services for the management of HIV/AIDS in the Primary Health Care sector as outlined in the National Strategic Plan.

Our Objectives 
The organisation's main objectives are to support the DRC Government's HIV National Strategic Plan in its quest to achieve an AIDS-free generation in our time through:
The provision of comprehensive FAMILY CENTRED HIV prevention, treatment, care and support services by supporting the Comprehensive Care Management and Treatment (CCMT) programmes in government health care centres:

The organisation's secondary objective will be to work in collaboration with other organisations that deal with health transformation and psychosocial support of those who are vulnerable in communities being served.         

KI-DRC is recruiting to fill up the following positions in anticipation for an upcoming award. 

1. DIRECTOR OF ADMINISTRATION AND FINANCE

Report to:
• CD/ COP
• Any other delegated Official  

Supervisory Responsibilities:
Director of Administration and Finance (DAF) is member of the Executive Committee. Working under the direction of the CD/ COP, the Director of Administration and Finance will be responsible for the project’s administrative and financial management, human resources, and procurement, while ensuring compliance with USAID regulations, local laws, and KI-DRC’s rules and regulations. He /she is responsible for the administrative and financial management of KI-DRC, and ensures the smooth management of all central administrative and financial functions and directly supervises the heads of the different administrative sections. 

Duties and Responsibilities: 
1. Ensure that the institution is at all times financially sound and able to manage its income, expenditures, assets, and liabilities in accordance with financial procedures;
2. Coordinate the preparation and submission of monthly, quarterly, and annual financial reports in compliance with public accounting standards and guidelines;
3. Coordinate in the elaboration of the budget of KI-DRC;
4. Coordinate KI-DRC’s implementation of sound and efficient financial management of the Centre, including budgeting, accounting and auditing; 
5. Financial reporting to the board and to the donors, and acting as secretary to the Finance committee of the Board;
6. Ensure adherence to financial policy, regulations, and professional practices in all financial transactions;
7. Facilitate internal and external audits and Answer audit queries and mandatory inquiries whenever necessary;
8. Overall head and supervisor of all administrative units including personnel administration, procurement, equipment and maintenance, housekeeping, travel and hospitality section, motor pool, and security; 
9. Implementing an efficient policy for the procurement of equipment and services and, together with the DPO, ensure an optimal use of resources; 
10. Ensuring phase-wise implementation of ERP (enterprise resource planning) across the organisation;
11. Ensuring financial compliance to IFRS (International Financial Reporting Standard) by 2011;
12. Ensuring financial compliance with the Funder’s requirements, particularly PEPFAR/ USAID/ CDC;
13. Participate in the organisation fundraising ventures and growth opportunities’ identification;
14. developing and overseeing financial plans, policies, and procedures, and ensuring that the organization's financial and strategic goals are attained;

Required Skills/Abilities:
• Knowledge of PEPFA’s financial management standards and procedures;
• Knowledge of Accounting principles and practices and financial data reporting;
• Knowledge of Management of Material Resources;
• Knowledge of supply chain management; • Knowledge of DRC’s Public Financial Law;
• Deal with the tax authorities and other regulatory bodies on matters of statutory compliance including advice to management on tax-related issues;
• Communication skills: excellent verbal and written communication skills in English and French; perfectly bilingual;
• Strong leadership, technology, analytical and communication skills;
• Strong IT skills, particularly in financial software;
• Management skills: Leadership and management skills; planning and organizational, budgeting skills; time management, excellent interpersonal, negotiation, and conflict resolution skills, excellent organizational skills and attention to detail, Interviewing Skills; judgment & Decisionmaking skills; 
• Complex Problem solving: Strong analytical and problem-solving skills;
• Ability to prioritize tasks and to delegate them when appropriate;
• Ability to act with integrity, professionalism, and confidentiality. 

Minimum Qualifications
• Bachelor's Degree in Finance, Accounting, Management Specialized in Finance/Accounting with 5 years of working experience in related field or
• Master's Degree in Finance, Accounting, MBA, Management Specialized in Finance/Accounting with 10 years of working experience in a related field.
• Accounting Professional Qualification recognized by IFAC (ACCA, CPA) is an added advantage.
• Accounting/audit certifications highly preferred
• The successful candidate should be well conversant in current financial management practices, ERP environment and should have a background of working in multi-cultural environment in this region.  
• Experience in legal and contractual issues will be an added advantage. 
• The person must be able to tackle and attend to day-to-day managerial issues of a multi-disciplinary team of growing organisation with a diversity of professionals and deal with more than 50 programme and project donors ranging from Governments, Foundations to multilateral agencies. Applications together with a complete curriculum vitae
Physical Requirements:
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to access and navigate each department at the organization’s facilities.
• Ability to create a culture of diversity, inclusivity, collaboration and teamwork 
2. HUMAN RESOURCES MANAGER
The Human Resource Manager will lead and direct the routine functions of the Human Resources (HR) department including hiring and interviewing staff, administering pay, benefits, and leave, and enforcing company policies and practices.

Report to:
• CD/ COP/ DAF
• Any other delegated Official 

Supervisory Responsibilities:
• Recruits, interviews, hires, and trains new staff in the department.
• Oversees the daily workflow of the department.
• Provides constructive and timely performance evaluations.
• Handles discipline and termination of employees in accordance with company policy.

Duties/Responsibilities:
• Partners with the leadership team to understand and execute the organizations human resource and talent strategy particularly as it relates to current and future talent needs, recruiting, retention, and succession planning;
• Provides support and guidance to HR generalists, management, and other staff when complex, specialized, and sensitive questions and issues arise; may be required to administer and execute routine tasks in delicate circumstances such as providing reasonable accommodations, investigating allegations of wrongdoing, and terminations;
• Investigate employee issues and conflicts and brings them to resolution;
• Manages the talent acquisition process, which may include recruitment, interviewing, and hiring of qualified job applicants, particularly for managerial, exempt, and professional roles; collaborates with departmental managers to understand skills and competencies required for openings;
• onboarding new employees;
• Analyses trends in compensation and benefits; researches and proposes competitive base and incentive pay programs to ensure the organization attracts and retains top talent;
• Creates learning and development programs and initiatives that provide internal development opportunities for employees;
• Oversees employee disciplinary meetings, terminations, and investigations;
• Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance;
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law;
• Job Analysis and Design.
• Design Workplace Policies.
• Maintaining Work Culture.
• Performs other duties as assigned.

Required Skills/Abilities:
• Excellent verbal and written communication skills in English and French.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Thorough knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the organizations HRIS and talent management systems.
• Proven working experience as HR Manager or other HR Executive
• People oriented and results driven • Demonstrable experience with Human Resources metrics
• Knowledge of HR systems and databases
• Ability to architect strategy along with leadership skills
• Excellent active listening, negotiation and presentation skills
• Competence to build and effectively manage interpersonal relationships at all levels of the company
• In-depth knowledge of labour law and HR best practices
• Degree in Human Resources or related field

Education and Experience:
• Bachelor’s degree in Human Resources, Business Administration, or related field required.
• Master’s degree preferable
• A minimum of three years of human resource management experience preferred.
• SHRM-CP or SHRM-SCP highly desired.
• Experience with analysing data to guide strategic employment planning

Physical Requirements:
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to access and navigate each department at the organization’s facilities.
• Ability to create a culture of diversity, inclusivity, collaboration and teamwork

How to apply:
Send your CV and Resume by email to Reception.RDC@khethimpilo.org;
Limit date of submission: Saturday, June 3rd 2022
All documents must be sent in English.

Kinshasa
https://www.mediacongo.net/pics/mediacongo.png
2022-07-06



Retour à la liste Offre d'emploi
Publiée le 19/05/2022
AVIS AUX CANDIDATS mediacongo.net et ses partenaires attirent l’attention des candidats qu’aucun frais n’est exigé pour le dépôt des candidatures, ni pour une autre raison (interview ou formation). Veuillez NE PAS ENVOYER DE L’ARGENT sous quelque forme que ce soit (cash, virement , transfert Westen Union, mobile money,…) et directement nous le signaler.

Director of Administration and Finance & Human Resource Manager (2 postes)

Lieu

Kinshasa ()

Description

Le poste

A. BACKGROUND

Keth’ Impilo-RDC (KI-DRC) is PEPFAR/USAID funded local NPO with the mission of supporting the Congolese Government in achieving its goals for the scale up of quality services for the management of HIV/AIDS in the Health Care sector as outlined in the National Strategic Plan. The current focus is on HIV Epidemic Control (95-95-95 Strategy) with a mandate of capacity building of staff in health facilities and increase the efficiency of HIV response, strengthening their ability to plan, implement and monitor HIV services while supporting the adoption of appropriate policies and guidelines to achieve the sustained epidemic control.

Our Vision
An AIDS-free generation in our time.  

Our Mission
To support the Government of the DRC in achieving its goals for the scale-up of quality services for the management of HIV/AIDS in the Primary Health Care sector as outlined in the National Strategic Plan.

Our Objectives 
The organisation's main objectives are to support the DRC Government's HIV National Strategic Plan in its quest to achieve an AIDS-free generation in our time through:
The provision of comprehensive FAMILY CENTRED HIV prevention, treatment, care and support services by supporting the Comprehensive Care Management and Treatment (CCMT) programmes in government health care centres:

  • Work with community-based organisations around community support of the above patients thus ensuring the long-term adherence to care and treatment;
  • Ensure those who are in care and vulnerable are able to access government social welfare or development assistance; 

The organisation's secondary objective will be to work in collaboration with other organisations that deal with health transformation and psychosocial support of those who are vulnerable in communities being served.         

KI-DRC is recruiting to fill up the following positions in anticipation for an upcoming award. 

1. DIRECTOR OF ADMINISTRATION AND FINANCE

Report to:
• CD/ COP
• Any other delegated Official  

Supervisory Responsibilities:
Director of Administration and Finance (DAF) is member of the Executive Committee. Working under the direction of the CD/ COP, the Director of Administration and Finance will be responsible for the project’s administrative and financial management, human resources, and procurement, while ensuring compliance with USAID regulations, local laws, and KI-DRC’s rules and regulations. He /she is responsible for the administrative and financial management of KI-DRC, and ensures the smooth management of all central administrative and financial functions and directly supervises the heads of the different administrative sections. 

Duties and Responsibilities: 
1. Ensure that the institution is at all times financially sound and able to manage its income, expenditures, assets, and liabilities in accordance with financial procedures;
2. Coordinate the preparation and submission of monthly, quarterly, and annual financial reports in compliance with public accounting standards and guidelines;
3. Coordinate in the elaboration of the budget of KI-DRC;
4. Coordinate KI-DRC’s implementation of sound and efficient financial management of the Centre, including budgeting, accounting and auditing; 
5. Financial reporting to the board and to the donors, and acting as secretary to the Finance committee of the Board;
6. Ensure adherence to financial policy, regulations, and professional practices in all financial transactions;
7. Facilitate internal and external audits and Answer audit queries and mandatory inquiries whenever necessary;
8. Overall head and supervisor of all administrative units including personnel administration, procurement, equipment and maintenance, housekeeping, travel and hospitality section, motor pool, and security; 
9. Implementing an efficient policy for the procurement of equipment and services and, together with the DPO, ensure an optimal use of resources; 
10. Ensuring phase-wise implementation of ERP (enterprise resource planning) across the organisation;
11. Ensuring financial compliance to IFRS (International Financial Reporting Standard) by 2011;
12. Ensuring financial compliance with the Funder’s requirements, particularly PEPFAR/ USAID/ CDC;
13. Participate in the organisation fundraising ventures and growth opportunities’ identification;
14. developing and overseeing financial plans, policies, and procedures, and ensuring that the organization's financial and strategic goals are attained;

Required Skills/Abilities:
• Knowledge of PEPFA’s financial management standards and procedures;
• Knowledge of Accounting principles and practices and financial data reporting;
• Knowledge of Management of Material Resources;
• Knowledge of supply chain management; • Knowledge of DRC’s Public Financial Law;
• Deal with the tax authorities and other regulatory bodies on matters of statutory compliance including advice to management on tax-related issues;
• Communication skills: excellent verbal and written communication skills in English and French; perfectly bilingual;
• Strong leadership, technology, analytical and communication skills;
• Strong IT skills, particularly in financial software;
• Management skills: Leadership and management skills; planning and organizational, budgeting skills; time management, excellent interpersonal, negotiation, and conflict resolution skills, excellent organizational skills and attention to detail, Interviewing Skills; judgment & Decisionmaking skills; 
• Complex Problem solving: Strong analytical and problem-solving skills;
• Ability to prioritize tasks and to delegate them when appropriate;
• Ability to act with integrity, professionalism, and confidentiality. 

Minimum Qualifications
• Bachelor's Degree in Finance, Accounting, Management Specialized in Finance/Accounting with 5 years of working experience in related field or
• Master's Degree in Finance, Accounting, MBA, Management Specialized in Finance/Accounting with 10 years of working experience in a related field.
• Accounting Professional Qualification recognized by IFAC (ACCA, CPA) is an added advantage.
• Accounting/audit certifications highly preferred
• The successful candidate should be well conversant in current financial management practices, ERP environment and should have a background of working in multi-cultural environment in this region.  
• Experience in legal and contractual issues will be an added advantage. 
• The person must be able to tackle and attend to day-to-day managerial issues of a multi-disciplinary team of growing organisation with a diversity of professionals and deal with more than 50 programme and project donors ranging from Governments, Foundations to multilateral agencies. Applications together with a complete curriculum vitae
Physical Requirements:
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to access and navigate each department at the organization’s facilities.
• Ability to create a culture of diversity, inclusivity, collaboration and teamwork 
2. HUMAN RESOURCES MANAGER
The Human Resource Manager will lead and direct the routine functions of the Human Resources (HR) department including hiring and interviewing staff, administering pay, benefits, and leave, and enforcing company policies and practices.

Report to:
• CD/ COP/ DAF
• Any other delegated Official 

Supervisory Responsibilities:
• Recruits, interviews, hires, and trains new staff in the department.
• Oversees the daily workflow of the department.
• Provides constructive and timely performance evaluations.
• Handles discipline and termination of employees in accordance with company policy.

Duties/Responsibilities:
• Partners with the leadership team to understand and execute the organizations human resource and talent strategy particularly as it relates to current and future talent needs, recruiting, retention, and succession planning;
• Provides support and guidance to HR generalists, management, and other staff when complex, specialized, and sensitive questions and issues arise; may be required to administer and execute routine tasks in delicate circumstances such as providing reasonable accommodations, investigating allegations of wrongdoing, and terminations;
• Investigate employee issues and conflicts and brings them to resolution;
• Manages the talent acquisition process, which may include recruitment, interviewing, and hiring of qualified job applicants, particularly for managerial, exempt, and professional roles; collaborates with departmental managers to understand skills and competencies required for openings;
• onboarding new employees;
• Analyses trends in compensation and benefits; researches and proposes competitive base and incentive pay programs to ensure the organization attracts and retains top talent;
• Creates learning and development programs and initiatives that provide internal development opportunities for employees;
• Oversees employee disciplinary meetings, terminations, and investigations;
• Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance;
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law;
• Job Analysis and Design.
• Design Workplace Policies.
• Maintaining Work Culture.
• Performs other duties as assigned.

Required Skills/Abilities:
• Excellent verbal and written communication skills in English and French.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Thorough knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the organizations HRIS and talent management systems.
• Proven working experience as HR Manager or other HR Executive
• People oriented and results driven • Demonstrable experience with Human Resources metrics
• Knowledge of HR systems and databases
• Ability to architect strategy along with leadership skills
• Excellent active listening, negotiation and presentation skills
• Competence to build and effectively manage interpersonal relationships at all levels of the company
• In-depth knowledge of labour law and HR best practices
• Degree in Human Resources or related field

Education and Experience:
• Bachelor’s degree in Human Resources, Business Administration, or related field required.
• Master’s degree preferable
• A minimum of three years of human resource management experience preferred.
• SHRM-CP or SHRM-SCP highly desired.
• Experience with analysing data to guide strategic employment planning

Physical Requirements:
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to access and navigate each department at the organization’s facilities.
• Ability to create a culture of diversity, inclusivity, collaboration and teamwork

How to apply:
Send your CV and Resume by email to Reception.RDC@khethimpilo.org;
Limit date of submission: Saturday, June 3rd 2022
All documents must be sent in English.

Contact

Société :Keth’ Impilo-RDC (KI-DRC)

Site Internet :

Email :Reception.RDC@khethimpilo.org

right
EMPLOI SUIVANT : Chargé de passation des marches du projet PRVBG
left
EMPLOI Précédent : Corporate Relationship Support