Officer, Internal Control

Links to structures

Job function*

Officer, Internal Control

Job family*

Financial control

Job reports to*

Manager, Financial Control and Taxation

Career type*

Officer

Contribution

Level of Work

2 - Supervisory and Analytical

Job purposedescription*

To help with reconciliation of finance GLs and proofing, championing system issues resolution, review of routine transactions by the finance and the procurement unit, monitor the adherence to the approved Internal Financial Control (IFC) framework by all across the bank, and any other task assigned from time to time.

Job criticality

Critical as reconciliation and internal control plays a vital role in ensuring financial integrity

Key responsibilities*

Output group 1*

Process intercompany and non-intercompany transactions and Perform daily and monthly reconciliations on agreed GLs

Outputs and measures*

• Establishing a detailed IFC Framework that will be used by the Finance across the bank (some of these controls are informed by external parties like regulations, and also informed by banks rules)
• Follow up on action plans from the IFC maturity assessment that will assist the bank to comply to established controls
• Engaging with Business Unit (BU) IFC representative across the bank and ensure the controls are embedded (arrange roadshows where needed)
• Assess the effectiveness of financial controls throughout the bank and advise/escalate where there is misalignment by Ensuring adherence to policies and controls; Ensure BU’s are reviewing/testing the IFC processes; Perform sample test on some IFC controls to check if they are operating as per framework;
• Perform process review on Master data process; Balance sheet Substantiation (BSS); Delegation of Authority (DOA); Segregation of duties; Controls over journals (BUs to have documented mandate); Month end controls; Control over non-routine transaction.
• Assist in BSS review of the Intercompany accounts and suspense accounts.

Output group 2*

Ensure key reconciliations are carried out across the Bank where appropriate

Outputs and measures*

• Determine, in key areas based on the IFC Framework, where Reconciliations are needed.
• Confirm recons currently performed and identify appropriate recons required that are currently not performed.
• Ensure that where there are reconciliation gaps, reconciliation processes are implemented through delegation to appropriate areas.
• Check that there are ongoing recon and control of recon processes.

Output group 3*

Maintain the local bank’s network and communication infrastructure

Outputs and measures*

• Monitor the utilisation and speed of links by viewing the dashboards. Optimise the bandwidth. Raise incidents if any issues occur.
• When requested, engage with the group or local telecommunications providers to drive resolution of connectivity issues.
• Order and install telephony equipment include phone instruments, allocation of telephone lines, fax machines, voice recording and voicemail services. Review any installations done by third parties to determine if they meet group standards.
• Perform the security installation and enablement of employee-owned tablets and smartphones.
• Maintain network equipment loading of patches, firmware upgrades etc. Monitor the effectiveness of intrusion prevention and detection systems are in place.
• Participate in the investigation of all local incidents related to unauthorised access to folders or systems.

Output group 4

Oversee various IFC-related initiatives, as required

Outputs and measures

• Lead/manage new IFC initiatives as required.
• Perform secretarial duty at the IFC forum
• Write new or changing existing finance policies.
• Manage other major and minor IFC projects that need to be resolved.
• Investigate the BSS status of the major assets/liabilities raised by external audit as findings.

II. REQUIREMENTS

Qualifications

Formal minimum qualification 1*

Type of qualification: First Degree
Field of study: Finance and Accounting

Formal minimum qualification 2

Type of qualification: First Degree
Field of study: Business related field

Other qualifications, certifications or professional memberships

ACCA-Final Part

Experience

Experience required 1*

Job Function: Finance
Job Family: Finance
Years: 5-6 Years
Experience Description: Previous experience in reconciliation and extensive knowledge within the financial control space in a bank

Experience required 2

Job Function: Auditing.
Job Family: Auditing.
Years: 2-3 Years.
Experience Description: Previous experience in performing internal or external audit

Behavioural Competencies

Behavioural competency 1*

Competency Label: Generating Ideas
Competency Description: The greater the number of alternative ideas or solutions generated, the greater the probability of finding a good solution. This competency is about how fluent an individual is at generating ideas, the number of ideas they generate and how confident they are in their ability to generate unusual ideas or favour radical solutions. This is further enhanced by the extent to which an individual enjoys the creative process.

Behavioural competency 2*

Competency Label: Developing Expertise
Competency Description: “Developing Expertise” is about individuals being open to learning as well as maintaining an efficient rate at which they learn. Furthermore, aims to develop relevant expertise can apply productively in service of their organisation's goals.

Behavioural competency 3*

Competency Label: Providing Insights
Competency Description: This dimension is about providing insight with regards to aspects that are likely to have an impact on the organisation. It is about making it clear to others what the implications of internal and external organisational environmental factors and processes are on the competitive position of the organisation. “Providing Insights” should be done with a focus on improving the situation.

Behavioural competency 4*

Competency Label: Challenging Ideas
Competency Description: This competency is about an individual facilitating or catalysing change in an organisation. "Challenging Ideas" emphasises individual behaviours associated with questioning assumptions, challenging established views and arguing personal perspectives.

Behavioural competency 5*

Competency Label: Upholding Standards
Competency Description: “Upholding Standards” within the organisation is important for ensuring that high quality products and services are provided as well as for ensuring that trust is created and maintained. Individuals need to focus on developing proper and discreet behaviour and to honour their commitments in order to be effective at demonstrating this competency.

Behavioural competency 6*

Competency Label: Team Working
Competency Description: This competency is about working well in a team. In order to develop this competency, individuals are encouraged to acknowledge the views and contributions of others, and to involve others in decision-making.

Behavioural competency 7*

Competency Label: Thinking Positively
Competency Description: This competency is about the extent to which individuals are optimistic, the extent to which they display cheerful behaviour in the workplace and how quickly individuals are able to recover from setbacks. Individuals who think positive thoughts are better equipped to adapt to changing circumstances, influence other people’s attitudes and are generally better positioned to persevere in the face of difficulties.

Behavioural competency 8*

Competency Label: Checking Details
Competency Description: This competency is concerned with the careful checking and confirmation of details in a task. Another behaviour associated with the “Checking Details” competency is being accurate. Being accurate requires individuals to have a strong quality orientation as well as to be thorough and detailed in their approach when completing tasks in order to avoid making mistakes.

Technical Competencies

Technical competency 1*

Competency Label: Reconciling Financial Records
Competency Description: The ability to check financial entries in multiple systems to ensure that transactions and records are kept in sync and that they have been recorded appropriately.
Proficiency Level: ADVANCED - Mastered the concept, able to act independently, provides guidance and training to others

Technical competency 2*

Competency Label: Financial Accounting
Competency Description: Knowledge of financial accounting principles, classifying, measuring and recording transactions using the financial systems of the Bank.
Proficiency Level: ADVANCED - Mastered the concept, able to act independently, provides guidance and training to others

Technical competency 3*

Competency Label: Financial and Accounting Control
Competency Description:Is able to design control measures and checks in accounting and financial processing activities to mitigate risks of errors, omissions and fraud.
Proficiency Level: SEASONED - Applies concepts without requiring supervision, able to provide technical guidance when required

Technical competency 4

Competency Label: Statistical and Mathematical Analysis
Competency Description: The ability to build, analyse and interpret numerical and non-numerical data to determine potential risk exposure and statistical inferences to inform business decisions
Proficiency Level: SEASONED - Applies concepts without requiring supervision, able to provide technical guidance when required Proficiency Level: Choose an item.

Additional Job Dimensions